iceboating.net Minnesota Ice Sailing Association

Notice of Exhibition Race

World Ice Racing Circuit
Fire on Ice at Lake Phalen,
Presented by Great Clips®
A Saint Paul Winter Carnival Event.
Saturday January 30th

This is an exhibition event, its purpose is to educate and inspire a live, television and internet audience, while we showcase the boats and talented sailors who will be competing on the big ice. Neither this event, nor the WIRC. LLC. is sanctioned or in any way associated with the IDNIYRA, if anything bad happens on Lake Phalen, the IDNIYRA has absolutely nothing to do with it. The event is a Copyright event of the World Ice Racing Circuit, LLC.

We are conducting a major publicity focused ice racing event in a major city and access to the ice shall be highly restricted, public safety is great concern of the Permit Granting Authorities for this event; only those with WIRC issued passes, evidencing signed releases shall be granted access to the non public areas on the ice. Keeping our new fans in restricted areas, mostly off the ice is part our event plan submitted to the St Paul Winter carnival, and viewed as generally a pretty good idea by the WIRC. http://www.youtube.com/watch?v=TRmLeH3aF8A (Fire on Ice last year)

All races will be sailed under the rules of the World Ice Racing Circuit, LLC., (The WIRC), is the sole sanctioning body and commercial rights holder for this event.

1. The sanctioned official course is one of two prepared 90 degree opposed ovals, a left turn only reaching track, of length not to exceed ½ mile, the sanctioned track design is 110’ in track width.

2. There will be continuous course obstructions, with safety run out areas in both corners, as determined by the sporting rules committee of the WIRC.
3. Equipment allowed:
a. One mast, as defined
b. One DN sail with no markings other than allowed by the IDNIYRA for amateur racing, or markings and sail materials allowed and sanctioned by the World Ice Racing Circuit.
c. Competitors shall be restricted to 9 Runners, Plates are strongly encouraged as the exclusive runners.

4. Competitors shall display a (removable) Winter Carnival Fire on Ice Equipment stickers on all allowed equipment, (Hull, Plank, Mast, Boom Sail and Runners, in the sanctioned positions. These stickers shall be in place for the duration of the event.

Fire on Ice, Note: The is a change in the launch area, and competitor parking areas, No competitor motor vehicles will be allowed on the ice during the event.

Up to 16 fleets of 4 competitors as determined by the Racing Steward, in consultation with race competitors, the safety committee and organizers (shall be sanctioned to sail a multiple stage series of 4-16 boat fleet sprint races, of course length determined by the Race Steward, (as sanctioned by the sporting rules/safety officers) the top four to eight boats shall sail a the final stage starting at 1:00 on Saturday Jan 30 A women’s championship event may also Occur immediately prior to the Men’s finals.

Scoring: At least one heat, no more than three shall be sailed in each heat, the top boat advancing with the top two boats advancing to the top bracket, the bottom two boats in the rookie bracket,

These brackets will play down and advance to a final four in each bracket.

Dates: January 30, 2010
Location: Phalen Regional Park, Lake Phalen
St Paul Winter Carnival.

Tuesday Jan 26, Track Preparation Day.
As many as 6 snowplow equipped pickups sourced by WIRC will gain access to lake Phalen and plow, if needed an ice road from the public access to the Beach house, Clearing a boat setup an parking area (pits), as well as track and safety run out areas. There’s a good chance the lake will require no plow work due to the current forecasted rainfall and limited snow cover on Lake Phalen.

Wednesday Jan 27, potential media day, no spectators expected, track will be available for orientation and training as well as media opportunities. Volunteers are needed. Track testing.

Thursday Jan 28, potential media day, track testing, use no spectators expected, Gordy Bowers Junior Introduction Seminar.

Friday Jan 29, Set Up day, potential media day, invitation only track use no spectators expected, Gordy Bowers Junior Introduction Seminar.
Trackside advertising set up
Safety barriers
Directional signage,
Tent (if used)
Display and Race Boat setup Please make every effort to setup Friday Afternoon.

Saturday Jan 30 Fire on Ice presented by Great Clips®, This should be the new press release times.
0900 Track Opens,
10:00 Opening Ceremony,
Stage 1 Fire on Ice shall immediately follow:
3:00 The race for the Johnson Cup
3:30 Track closing, autograph session… Presenting the Johnson Cup

4:00 set up for Winter carnival Parade: Torch Light Parade

Vulcan Victory Party:

Sunday Jan 31
Tear down
Track evaluation and competitor debrief

Entry Fee: $25.00

Open to all experience levels – please send an email to Mark@worldiceracingcircuit.com with the caption: intent to compete

Trophies: will be awarded to the top 5 places in each fleet.

Registration on the ice all day Friday Jan 30, or Saturday from 8:00 to 9:00am and, electronic pre-registration is encouraged.

Official sailing instruction will be provided at registration.

Official regatta information, updates and accommodations: www.worldiceracingcircuit.com

All races will be governed by the Racing Rules of the World Ice Racing Circuit, National Iceboat Authority Rules, (which we have no relationship) are substantially modified by the WIRC; there is no appeal beyond this event.

These Rules may be modified by the official the Official Fire ON ICE Instructions; including any amendments thereof published prior to the start of the event.

Contact between competitors shall result in a mandatory hearing, and the sporting rules / protest committee is encouraged by the organizer & sanctioning body to disqualify both competitors from further racing, and may suspend track privileges.

Eligibility: All DN class yachts meeting the requirements of the Official Specifications as Interpreted by the WIRC Measurer, and whose skippers are whose registration documents are certified complete, are eligible and encouraged to enter and race in the championship.

Registration Requirements:

RELEASE: In order to receive full ice access, Courses, racing pits etc, an Event Ice Pass, in order to control the spectator crowd, for safety issues, all competitors and their support staff, event staff and volunteers must sign an event release of liability and grant exclusive use any images to the WIRC, LLC for any commercial purpose. If you’re going to be on the ice, you need a signed release and an Ice Pass.

Proof of insurance ($300,000) must be certified at time of registration.

Technical: All registered boats must stand for competitor inspection; No technical protests shall be heard after the start of the event.

Other:

Volunteers are needed! Consideration for pre-approved expenses is in the budget.

Track Layout and Grooming begins
• Snow Plows (pick up or Atv powered),
• Parade Float your boat: Seeking two attractive DN’s to mount on the World Ice Racing Circuit Parade Float at the St Paul Winter Carnival Parades, Saturday Jan 30.
• Decorating committee.
• Float Attendants to make follow behind the WIRC float along the 15 block parade route and handle the technical set up and take down issues.
• Race administration, registration, scoring, timekeepers, etc.
• Ambassadors / Evangelists for Iceboating: As this is a public and media event, sailors are encouraged to talk to our guests on the ice.
• These volunteers will receive full access badges, Bring something to sit on and of course your coolers.

Contact:
Mark Kiefer, 612-284-4550, mark@worldiceracingcircuit.com

Media Contact:
Kevin Deshler, 651- 286 - 6700 kdeshler@risdall.com
Volunteer Coordinator: ????

Figure 1: Lake Phalen, launch, parking and race areas.

Although the lake has 18” of ice, only event vehicles shall be allowed on the ice, event permits must be carried by the operators at all times.

• On the Ice Trailer only parking at the Launch Site, on the ice is recommended. Driving a vehicle on the ice is restricted to Event Staff, physically holding a copy of the Event Permit on their persons.
• Parking at the launch ramp site is limited, and reserved for Launch Only and of Course removal, event competitors, volunteers and staff are expected to park in our Special Reserved Event Lot, at Phalen Park Golf Course lot, and ride our shuttle van from parking lot to either launch site or event site.
• Tow vehicles (ATV’s) courtesy of Kline Motor sports will be available to tow iceboats to the event area if sailing is not practical.
• TV Truck if used shall be placed on Bruce Vento Trail as close to the shore as is possible.

Figure 2: Sailing Area Detail
One Track shall be the active track during events, with time trial and heat fields staged on the dormant track, to facilitate maximum sailing time during the entire weekend event.

Track details:
• Overall length: 400 meters / 1,312 feet
• Track width: 33.6 meters / 110 feet (Identical to the Talladega Motor Speedway.
Inside Corner Radius: 36-45 feet.
Diameter Corner pi Circum Straight Length Outside Perimeter
35 3.141593 109.9557 595.0221 1661.283
40 3.141593 125.6637 587.1681
45 3.141593 141.3717 579.3142
50 3.141593 157.0796 571.4602
150 3.141593 471.2389

Track Length
400 meters
433.3333333 yards
1300 Feet Inside Perimeter
1675 Feet Outside Perimeter

• Attempts will be made to minimize the height of track boundary snow piles, and consequently the possibility of damage or injury caused by contact with the “wall”.
• Our plan is to maximize snow on the inside of the track to minimize the chances for damage or injury in a spinout or hitting the outside wall.

• Safety run out zones are located at the end of each straight away, it’s planned to leave enough snow cover in the run out areas to safely slow a boat at speed.

This notice may be modified by the sailing instructions…